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Contract sale ends today / More comment on fire inspection reports
January 13, 2023

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More comment on fire inspection reports from article on January 2, 2023
          I appreciate the comments on January 3, 2023; unfortunately I did not go into great detail about what and how we do things to keep our question shorter than a book.
          We are licensed for both "alarm" and "suppression systems", thus, our insurance underwriter knows what we do and are licensed for.  (In NYC only a licensed Fire Suppression Contractor, such as us, can work a valve [test tamper and flow water or run a pump].
          As for poor quality inspections, check off boxes on forms, our monthly inspections require us to write in the pressure of each and every gauge on all the systems at static and running/flowing if applicable.  It is routine for us to take pictures, of the gauges, valves, panels, etc as we go along for documentation and reference.  
          All of our forms are custom for each building, set up to follow a flow through the building, usually starting at the service and main controls then from top down. 
Quarterly and other interval forms are also customized by building and require write-in information such as seconds to activate alarm, etc.
          My son does a lot of the monthly inspections and takes three copies of the blank forms. The first is a worksheet as he goes through, then typically sits down at the subscriber’s premises and completes the next two based on his worksheet, nice, neat and clean, both forms signed by both parties, one copy for subscriber one for us.  So, if he does not have the forms, having been through these buildings every month and knows his route and what gets checked, he uses a blank sheet of paper and transcribes later, backed up by photo's, his blank sheet gets attached to our final copy and filed.
Upon returning to the office we discuss the inspection, scan our copy, write an email to the subscriber with copy of report attached and list any issues or concerns noted.  
Forms now clearly state "date of inspection" and near the signature part state, "signature date may be different from inspection date"
Some inspections take multiple days; the forms always showed all dates, daily work sheets show what was done on each day. 
          Our general policy is, we do not loan tools, especially ladders.
When we perform weekly or monthly pump runs, we check the pump and controller for obvious changes or issues first, if someone changed a setting it may not be obvious, but, once the pump is started an unusual sound, pressure, etc. will be reason to abort and shut the pump off and investigate what or why things are different.
          Joe from Jade brought up a good point: someone could have made a change to a setting, a reason to put a tamper resistant seal on the control cabinets, and regulators, if the seal is broken or missing and investigation is warranted prior to performing a test. 
          Fire alarm inspection reports [and in your case inspection of fire suppression equipment] is not a topic that has been discussed on this forum, probably because we don’t get to technical discussions often.  The key to proper inspection reports is compliance with AHJ regulations regarding the inspection process, which would include the actual inspection and the reporting process.  Just be certain that the AHJ doesn’t require inspection reports be completed and signed at the premises before leaving the inspection site.  Even rational alternative procedures may not be acceptable if the law requires how it’s to be done.
      BTW, the proper contracts for commercial fire alarm and fire protection [suppression] are Fire All in One and the Fire Protection All in One.  Both are on sale today and the discount on the All in One agreements is huge if you get several of the All in One agreements [$100 of the first and then $200, $300, $400 and $500 for other All in One forms.  Join Concierge Program before ordering and you could be getting more than 70% off.]  

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Ken Kirschenbaum,Esq
Kirschenbaum & Kirschenbaum PC
Attorneys at Law
200 Garden City Plaza
Garden City, NY 11530
516 747 6700 x 301